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Join our team

We are seeking an Executive Administrator to join our team! This position is part/time 25 hours a week. The schedule is flexible, some evenings and weekends are expected. Believe in the Gold is seeking a strong and creative Executive Administrator to join our team.


Responsibilities of the Executive Administrator job include but are not limited to the following:

  • Draft correspondence and other formal documents

  • Participate in planning, schedule appointments and events

  • Manage family support programs: attend meetings with families & Alberta Children’s Hospital social workers, Rexall at Alberta Children’s hospital execute all paperwork

  • Manage monetary donation and tax receipting

  • Assist with Event management

  • Assist committees with all major events (must be available for evening meetings and weekend events)

  • Assist with managing and organizing small events (must be available for evening meetings and weekend events)

  • Assist with collection of donations for silent auctions, gift certificates etc.

  • Manage filing systems (paper and Google Drive/Share Drive)

  • Office administrative tasks

  • Assist all Board members as needed

  • Assist with marketing

  • Assist with social media and website

  • Assist with Grant writing

  • Manage merchandise

  • Attend networking events

  • Manage banking, and balance account monthly


  • Post-secondary education in this administration an asset

  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • Strong organizational skills

  • Proficient in Word and Excel

  • Proficient with Google Programs (Drive, Sheets, Docs, etc.)

  • Working knowledge of Quick Books

  • Knowledge of Social Media management

  • Working knowledge of Wix website design an asset


Job Type: Part-time

Salary: $19.00 to $25.00 / hour (depending on qualifications)


Please send resume and cover letter to Shonalie Biafore

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